Job description:

High-impact role supporting global executivesFast-paced, international environment
Travel, growth, and exciting opportunities

A high-growth diversied nancial services platform, soon to list on Nasdaq, with a market capitalisation in excess of USD 1 billion.

The business focuses on the passionate stewardship of investments from high-net-worth individuals, corporates, pensions and institutional investors across Mauritius, South Africa, the USA, the UK, Dubai, Singapore and China. It specialises in tailored, innovative investment
solutions and strategic capital opportunities for sophisticated investors worldwide. The core growth focus areas include private credit, real estate investment, digital assets, telecom towers, and segregated portfolio management, including equities, bonds and structured solutions.

As the business continues to grow internationally, there is a need for an exceptional Executive Personal Assistant to support the CEO and senior leadership team.

Position Overview

This role provides high-level organisational, administrative, and operational support to the CEO and C-Suite team. You will act as the coordination hub that keeps executive priorities moving eciently across multiple time zones, projects, and personal commitments. The position requires strong organisation, discretion, resourcefulness, and the ability to anticipate needs in a fast-moving international environment.

This role involves coordinating executive schedules, travel, research, personal administration, and operational support across both business and personal matters. You will be supported by teams across the business, including Accounting, Legal, Compliance, Marketing, and Business Development.

The role requires someone who is social and able to build relationships and engage with investors, while also being highly precise and detail-oriented across administrative, legal and accounting matters.You will assist with hosting clients, including securing the best tables at
restaurants and venues when required. The role also includes supporting the marketing team with professional events for 100 to 300 clients, and participating in sports and social activities that we sponsor with clients and executives, including golf, sailing, padel, kitesurng and other events.

You may also support or participate in charity and social initiatives associated with the business, particularly in Mauritius and South Africa. Success in this role requires strong organisation and attention to detail, but also a high level of emotional intelligence, discretion and sound judgment when interacting with executives, investors and partners.

Key Responsibilities

Personal Administration & Documentation.-Manage day-to-day personal administrative matters including insurance policies, memberships, and ocial documentation.
-Maintain organised records of key personal documents and ensure timely renewals schedules.
-Coordinate KYC updates and compliance documentation with relevant institutions.
-Track vehicle administration including registration renewals, insurance, and servicing where required.

-Schedule medical, dental, and other personal appointments.

-Monitor personal administrative deadlines and obligations.

Financial & Banking Coordination
-Monitor personal banking activities and assist with payments and transfers.
-Manage online payments, billing arrangements, and recurring payment schedules.
-Maintain and update online payment methods where required.
-Track invoices and coordinate payments with relevant service providers.
-Liaise with accountants regarding personal or property-related tax lings and nancial administration.

Travel & Mobility Coordination
-Coordinate domestic and international travel including ights, accommodation, ground transport, and detailed itineraries.
-Manage visa applications, passport renewals, and other travel documentation plans run smoothly.
-Ensure all travel documentation and logistics are organised in advance and that travel requirements.
-Organise and attend international travel, often at short notice.
-Be prepared to travel internationally with the senior team when needed.
-Coordinate and accompany the senior team for extended travel across global destinations such as New York, Miami, London, Dubai, South Africa, and beyond.
-Arrange client dinners, meetings, and events associated with travel or business engagements.
-Ensure executives are fully supported throughout travel and related engagements.

Technology & Eciency
-Help and teach executives to adopt and use modern digital tools, applications, and AI platforms to improve productivity.
-Assist with managing digital les, shared drives, and organisational systems.
-Maintain well-structured digital records and documentation.
-Identify opportunities to streamline administrative processes and introduce ecient workows.
-Be comfortable working across both Android and iOS environments.

Communications & Coordination
-Manage complex executive calendars across multiple time zones including Mauritius, South Africa, USA, UK, Dubai, Singapore, and China.
-Coordinate meetings, investor calls, board discussions, and client engagements.
-Monitor and respond to emails where appropriate and ag priority matters.
-Track ongoing correspondence and ensure follow-ups are completed.
-Act as a trusted point of coordination between internal teams and external partners.
-Coordinate with service providers, advisors, and external partners on behalf of the executive.
-Maintain structured tracking of tasks, commitments, and deadlines.
-Provide high-level executive support to ensure senior leaders are fully prepared for meetings, engagements, and strategic priorities.

Research & Meeting Preparation
-Conduct background research on individuals and organisations ahead of meetings or engagements.
-Prepare presentations, brieng notes, and PowerPoint decks.
-Compile relevant information on companies, sectors, or potential collaborators.
-Assist with preparation of talking points for conferences, panels, and professional conferences.

Property & Household Management
-Coordinate routine maintenance and servicing for residential properties.
-Liaise with service providers including cleaning, pest control, water systems, appliance technicians, and general maintenance contractors.
-Schedule preventative maintenance and oversee follow-up on repairs.
-Maintain records of property service providers and contracts.
-Coordinate with accounting providers regarding property-related tax lings.

Home Projects & Improvements
-Assist with sourcing and coordination for home improvement or refurbishment projects.
-Liaise with suppliers and contractors to obtain quotations and coordinate installations.
-Monitor progress of ongoing home projects.

Personal Sourcing & Lifestyle Support
-Source and purchase personal items including clothing, gifts, supplements, and lifestyle products.
-Assist with meal planning ideas, recipe research, and grocery sourcing.
-Coordinate exercise schedules and wellness activities.
-Support general lifestyle organisation and optimisation.

Working Style
-This is not a traditional 8:00 AM - 5:00 PM role.
-The position is priority and task-driven rather than clock-driven.
-Typical working hours may range between 10:00 AM - 10:00 PM, depending on global rest and personal time.
-This does not mean working 12 hours continuously; there will often be gaps in the day for meetings and time zones.
-The role offers exibility and autonomy. You may work remotely or from home, but responsiveness, reliability, and strong organisation are essential.

Location

Candidates may be based in Mauritius or Dubai, with frequent international travel when required.
Experience
Ideal candidates may have experience in:
-Executive Assistant or Personal Assistant roles.
-Supporting founders, CEOs or senior leadership teams.
-Travel experience and international exposure.
-Managing complex international travel arrangements and executive schedules.
-In-ight cabin crew experience with a leading international airline.
-Investment rms, ntech, crypto, property, consulting, nance or other professional
services environments.

What Makes This Role Unique
-Work directly with senior leadership in a global investment rm.
-Exposure to international markets and investors.
-Flexible and autonomous working style.
-A role where initiative, intelligence, and eciency are highly valued.
-Opportunity to travel internationally.
-Contribute to a winning, fast-growing corporate culture.
-Prioritises smiles, laughter, fun, well-being, health, and happiness.

Qualifications:

Who We Are Looking For
You are likely someone who:
-Is highly organised, detail-oriented, and proactive.
-Is very comfortable with technology, apps, productivity tools, and AI platforms.
-Is street smart and solution-focused.
-Is comfortable interacting with senior executives and high-net-worth individuals.
-Is well presented, engaging, and professional.
-Works well in fast-paced environments and changing priorities.
-Can manage multiple priorities calmly and e?ciently.
-Is discreet, trustworthy, and dependable.
-Is adaptable and able to learn quickly on the job.
-Is social, personable, and enjoys building relationships with people.

Why is This a Great Opportunity:

High-growth, diversified financial services platform
UpcomingNasdaq listing, already valued at$1B+ market cap

Global footprint: Mauritius, South Africa, USA, UK, Dubai, Singapore, China

Candidate must be open to relocate to Mauritius